Per-seat pricing blocks team scale
Every new recruiter adds software cost. Every compliance manager who only needs visibility still needs a paid seat. You pay for logins, not outcomes.
AI-native ATS for healthcare staffing agencies
The Future of
Healthcare Recruiting
Match faster, process credentials instantly, and place candidates with AI that understands travel nursing complexity.
Scroll to explore
The Problem
Healthcare staffing teams are losing speed and control.
Recruiters need faster candidate movement. Compliance leaders need cleaner credential records. Legacy ATS platforms make both harder.
Credential workflows move too slowly
Teams manually key expiry dates, review PDFs one by one, and chase missing docs across inboxes. Recruiters and compliance leaders lose placement speed to admin work.
Legacy systems trap operations
Annual contracts, implementation fees, and rigid workflows make change expensive. So-called AI features often automate fragments, not the full credential process.
The Solution
RecruitOM gives staffing teams one AI workflow from order to placement.
Match faster, process documents automatically, tailor submissions, and build schedules from the same job order context.
RecruitOM is built for US healthcare staffing agencies, not generic hiring teams. Recruiters get faster candidate readiness, and operations leaders get cleaner execution across matching, timesheet extraction, resume submissions, and shift scheduling. From extraction to assignment, every workflow is designed for travel nursing complexity.
3 minutes
average credential processing time
Unlimited users
on every plan, no extra cost
No contracts
cancel anytime, no annual lock-in
4 core AI workflows
matching, timesheets, submissions, scheduling
Core Capabilities
AI workflows built for healthcare staffing
From candidate matching to credential processing, every workflow is designed for the complexity of travel nursing placement.
AI Credential Extraction
Upload up to 25 documents at once. RecruitOM extracts key fields, maps credential types, and builds a structured compliance profile automatically.
Kara AI Assistant
Ask operational questions in plain language. Kara helps teams identify availability, renewal risk, and candidate readiness without manual reporting.
Unlimited Users
Every recruiter, compliance officer, manager, and admin - all in. No per-seat licensing. No budgeting drama when your team grows.
Flat Monthly Pricing
One clear monthly price with no implementation fee and no annual lock-in. Scale your team without unpredictable per-seat billing.
Real-Time Compliance Tracking
Track credential status by category, flag upcoming expirations early, and maintain clear activity history for audit preparation.
Built for Travel Nursing
Support multi-state credential workflows, travel nurse timelines, and fast-moving placement cycles with tooling built for healthcare staffing.
The Impact
Built for speed, designed for scale
3min
Avg Credential Processing
94%
Match Accuracy
∞
Users Per Plan
Matching
Paste a job order. See your best candidates in seconds.
Most ATS platforms let you search. RecruitOM matches. Paste or type any job description into Kara, and RecruitOM scores your entire candidate database against it - specialty, license state, shift preference, availability, pay expectation, credentials on file - instantly. No Boolean searches. No manual filtering. Kara returns a ranked list directly in your candidate view, with match scores shown inline. The candidates most likely to accept and qualify appear at the top. You decide who to call first.
- Scores against specialty, license, state, shift type, availability, and pay rate simultaneously
- Match results appear in your existing candidate list - not buried in a chat window
- Works from free-text job descriptions - no structured input required
- Pre-scored using live credential and availability data, not stale profile fields
Legacy ATS tools let you filter. RecruitOM ranks. There is a difference.
Timesheets
Messy timesheets. Clean data. No retyping.
Travel nurse timesheets arrive in every format - handwritten on printed grids, photographed on phones, scanned at odd angles, faxed from facilities. Most teams retype them manually. RecruitOM doesn't. Upload any timesheet - image, PDF, or iPhone photo - and Kara extracts shift hours, dates, facility names, and signatures into structured records automatically. Handwritten entries included. The extracted data links directly to the candidate and placement record, ready for payroll review.
- Handles handwritten, printed, photographed, and scanned timesheet formats
- Extracts shift hours, dates, breaks, facility, and authorization signatures
- iPhone photos and HEIC files supported - no reformatting required before upload
- Extracted data links directly to candidate and placement records
Most agencies still have someone retyping hours from paper. That's not a workflow problem - it's a technology gap.
Submissions
One candidate profile. A tailored resume for every job order.
Recruiters at healthcare staffing agencies spend more time formatting resumes than calling candidates. Paste a job description, select a candidate, and Kara generates a formatted, tailored resume that leads with the experience and credentials most relevant to that specific role and facility. Gaps removed. Formatting standardised. Certifications highlighted in the order the facility actually cares about. Submission-ready in under two minutes.
- Tailors resume content order and emphasis to match the specific job description
- Highlights credentials, certifications, and experience most relevant to each facility
- Removes gaps and standardises formatting automatically
- Output is reviewer-friendly DOCX or PDF - not a raw export
- Submission logged against the job order in RecruitOM
Your recruiters should be building relationships - not reformatting the same resume twelve times a week.
Scheduling
Build a shift schedule from a job description. One click.
When a facility sends a job order with shift requirements, building out the schedule is still mostly manual in most systems. Paste the job order into Kara and RecruitOM auto-generates a shift schedule from the stated requirements - days, hours, shift type, rotation, and coverage needs. Adjust, confirm, and assign. No re-entering what the facility already told you.
- Extracts shift structure directly from job description text
- Generates shift blocks automatically - day, night, weekend, rotating
- Assign candidates to shifts from matched candidate pool
- Schedule editable before confirmation - Kara generates, recruiters control
Job orders already contain the shift information. Kara reads it so you don't have to enter it twice.
FAQ
Common questions answered
RecruitOM helps healthcare staffing teams run matching, timesheets, submissions, scheduling, and compliance workflows without switching tools.
What is RecruitOM, and who is it built for?
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RecruitOM is an AI-native ATS built for US healthcare staffing agencies. It is designed for operations and compliance leaders who manage credential-heavy workflows, and for recruiters who need to move candidates faster without creating audit risk.
How does RecruitOM help healthcare staffing compliance teams?
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RecruitOM automates credential intake, extraction, and tracking in one workflow. Compliance teams get structured credential data, renewal visibility, and audit-ready records without maintaining fragmented spreadsheets and manual trackers.
How fast can recruiters process credential-heavy candidates?
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Recruiters can upload credential packets in bulk and move candidates through qualification faster. RecruitOM is built to reduce manual document handling so teams spend more time on placements and less time on repetitive admin work.
Does RecruitOM support audit-ready credential tracking?
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Yes. RecruitOM centralizes credentials, expiration status, and change history so teams can demonstrate compliance activity clearly. This supports internal reviews and external audit preparation with less manual reconciliation.
Is RecruitOM built for travel nursing workflows?
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Yes. RecruitOM is designed around real healthcare staffing operations, including travel nursing complexity such as multi-state credential management, compliance timelines, and fast-moving job requirements.
How is RecruitOM different from legacy ATS platforms?
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Legacy ATS tools often rely on manual steps, per-seat pricing, and rigid contracts. RecruitOM combines AI-assisted credential workflows with flat pricing and unlimited users, so agencies can scale without operational bottlenecks.
Can recruiters and compliance teams work in the same system?
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RecruitOM is built for cross-functional staffing teams. Recruiters, compliance staff, and operations leaders work from the same candidate and credential context, reducing handoff delays and duplicated effort.
When is RecruitOM launching, and how can agencies get access?
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RecruitOM is launching in July 2026. Agencies can join the waitlist to get early access updates and founding member pricing details before public rollout.
How does RecruitOM's AI matching work?
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RecruitOM scores every candidate in your database against a job description the moment you paste it into Kara. It weighs specialty, license state, shift preference, availability, pay expectations, and credentials on file simultaneously - then ranks results in your existing candidate list view with match scores shown inline. No Boolean search required.
Can RecruitOM extract hours from handwritten timesheets?
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Yes. RecruitOM's document intelligence handles handwritten, printed, photographed, and scanned timesheets - including iPhone photos in HEIC format. Kara extracts shift hours, dates, breaks, and facility information into structured records linked to the candidate's placement.
How does the resume tailoring for submissions work?
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When you're ready to submit a candidate to a facility, select them against the job order and Kara generates a tailored resume - reordering and emphasising the experience and credentials most relevant to that specific role. Output is a clean DOCX or PDF, ready to send. The submission is logged against the job order in RecruitOM.
What does AI-assisted shift scheduling do?
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When you receive a job order with shift requirements, Kara reads the job description and generates a shift schedule automatically - extracting days, hours, shift type, and rotation. You review, adjust, and assign candidates from your matched pool. It eliminates re-entering data that was already in the job order.
Founder
Built by someone who has worked inside healthcare staffing operations.
I spent years inside healthcare staffing companies as an automation and AI specialist. I saw recruiters slowed by credential admin, compliance teams buried in manual tracking, and schedulers rebuilding shift plans from scratch even when facilities already sent full job details.
RecruitOM is the platform I wanted those teams to have: a system that makes matching faster, timesheets structured, submissions easier to tailor, schedules faster to build, and compliance easier to manage.
- Raghav Gurung, Founder
Early Access
Get early access to RecruitOM.
RecruitOM launches in July 2026. Join the waitlist for founding member pricing and early access updates for your healthcare staffing team.
No spam. Only launch updates and early access details.