01
Per-seat pricing blocks team scale
Every new recruiter adds software cost. Every compliance manager who only needs visibility still needs a paid seat. You pay for logins, not outcomes.
AI-Native ATS for Healthcare Staffing
Say goodbye to manual recruiting
Stop copying and pasting. Let Kara match candidates, extract credentials, and process timesheets while you focus on placements.
Security firstRole-based access99.9% uptimeUnlimited users
The problem
Healthcare staffing teams are losing speed and control.
02
Credential workflows move too slowly
Teams manually key expiry dates, review PDFs one by one, and chase missing docs across inboxes. Recruiters and compliance leaders lose placement speed to admin work.
03
Legacy systems trap operations
Annual contracts, implementation fees, and rigid workflows make change expensive. So-called AI features often automate fragments, not the full credential process.
The solution
One AI workflow, from job order to placement.
RecruitOM is built for US healthcare staffing agencies. Recruiters match faster. Operations leaders get cleaner credentials, timesheets, submissions, and schedules, without a separate tool for each step.
- 3 min
- credential processing
- Unlimited
- users on every plan
- No contracts
- cancel anytime
- 4 workflows
- match, time, submit, schedule
Core Capabilities
AI workflows built for healthcare staffing
From candidate matching to credential processing, every workflow is designed for the complexity of travel nursing placement.
- Ranked shortlists by fit, availability, and compliance readiness
- Auto-highlights missing requirements before submission
- Search using plain-language filters and role intent
- Extracts key fields and normalizes formats instantly
- Maps credentials to role and state requirements
- Flags expiration risk and missing documentation
- Captures timesheet details from multiple file types
- Routes approvals by account and staffing workflow
- Exports clean data for payroll and invoicing
- Answers pipeline and compliance questions in real time
- Surfaces blocked placements and next best actions
- Guides recruiters through faster candidate handoff
- Automated reminders to recruiters and clinicians
- Escalation windows for high-priority expirations
- Audit-ready timeline of outreach and updates
- Real-time dashboards for recruiters and operations
- Placement velocity and conversion trend analysis
- Performance visibility across teams and roles
The impact
3 min
Average credential processing
94%
Match accuracy
Unlimited
Users on every plan
Workflows
Four jobs Kara already does.
Matching
Paste a job order. See your best candidates in seconds.
Most ATS platforms let you search. RecruitOM matches. Paste or type any job description into Kara, and it scores your whole candidate database on specialty, license state, shift preference, availability, pay expectation, and credentials on file. There is no Boolean search and no manual filtering. Kara returns a ranked list in your candidate view, with match scores shown inline. The people most likely to accept and qualify sit at the top. You decide who to call first.
- Scores specialty, license, state, shift type, availability, and pay rate together
- Match results show up in your existing candidate list, not in a chat window
- Works from a free-text job description, with no structured form to fill in
- Uses live credential and availability data, not stale profile fields
Legacy ATS tools let you filter. RecruitOM ranks. There is a difference.
Timesheets
Messy timesheets. Clean data. No retyping.
Travel nurse timesheets show up handwritten, photographed, scanned at odd angles, or faxed from the facility. Most teams retype them. RecruitOM does not. Upload an image, a PDF, or an iPhone photo, and Kara pulls out shift hours, dates, facility names, and signatures. Handwritten entries are included. The data links to the candidate and the placement, ready for payroll review.
- Handles handwritten, printed, photographed, and scanned timesheets
- Extracts shift hours, dates, breaks, facility, and authorization signatures
- Accepts iPhone photos and HEIC files with no reformatting first
- Links the extracted data to the candidate and placement records
Most agencies still have someone retyping hours from paper. That is a technology gap.
Submissions
One candidate profile. A tailored resume for every job order.
Recruiters at healthcare staffing agencies spend more time formatting resumes than calling candidates. Paste a job description, select a candidate, and Kara generates a formatted, tailored resume that leads with the experience and credentials most relevant to that specific role and facility. Gaps removed. Formatting standardised. Certifications highlighted in the order the facility actually cares about. Submission-ready in under two minutes.
- Tailors resume content order and emphasis to match the specific job description
- Highlights credentials, certifications, and experience most relevant to each facility
- Removes gaps and standardises formatting automatically
- Sends a reviewer-friendly DOCX or PDF, not a raw export
- Logs the submission against the job order in RecruitOM
Your recruiters should be building relationships, not reformatting the same resume twelve times a week.
Scheduling
Build a shift schedule from a job description. One click.
When a facility sends a job order with shift requirements, building the schedule is still mostly manual. Paste the job order into Kara and RecruitOM builds the shift schedule from the days, hours, shift type, rotation, and coverage already in the note. Adjust it, confirm it, and assign people. You do not re-enter what the facility already sent.
- Reads the shift structure straight from the job description
- Builds day, night, weekend, and rotating shift blocks
- Assigns candidates to shifts from the matched pool
- Lets you edit the schedule before you confirm it
Job orders already contain the shift information. Kara reads it so you don't have to enter it twice.
FAQ
Common questions
RecruitOM is an AI-native ATS built for US healthcare staffing agencies. It is designed for operations and compliance leaders who manage credential-heavy workflows, and for recruiters who need to move candidates faster without creating audit risk.
RecruitOM automates credential intake, extraction, and tracking in one workflow. Compliance teams get structured credential data, renewal visibility, and audit-ready records without maintaining fragmented spreadsheets and manual trackers.
Recruiters can upload credential packets in bulk and move candidates through qualification faster. RecruitOM is built to reduce manual document handling so teams spend more time on placements and less time on repetitive admin work.
Yes. RecruitOM centralizes credentials, expiration status, and change history so teams can demonstrate compliance activity clearly. This supports internal reviews and external audit preparation with less manual reconciliation.
Yes. RecruitOM is designed around real healthcare staffing operations, including travel nursing complexity such as multi-state credential management, compliance timelines, and fast-moving job requirements.
Legacy ATS tools often rely on manual steps, per-seat pricing, and rigid contracts. RecruitOM combines AI-assisted credential workflows with flat pricing and unlimited users, so agencies can scale without operational bottlenecks.
RecruitOM is built for cross-functional staffing teams. Recruiters, compliance staff, and operations leaders work from the same candidate and credential context, reducing handoff delays and duplicated effort.
RecruitOM is launching on 1 October 2026. Agencies can join the waitlist to get early access updates and founding member pricing details before public rollout.
RecruitOM scores every candidate in your database against a job description the moment you paste it into Kara. It weighs specialty, license state, shift preference, availability, pay expectations, and credentials on file, then ranks the results in your existing candidate list with match scores shown inline. You do not need a Boolean search.
Yes. RecruitOM reads handwritten, printed, photographed, and scanned timesheets, including iPhone photos in HEIC format. Kara extracts shift hours, dates, breaks, and facility information into structured records linked to the candidate's placement.
When you are ready to submit a candidate, select them against the job order. Kara writes a tailored resume that leads with the experience and credentials that matter for that role. You get a clean DOCX or PDF, and the submission is logged against the job order.
When a job order includes shift requirements, Kara reads the description and builds the schedule from the days, hours, shift type, and rotation already in it. You review it, adjust it, and assign candidates from your matched pool. You do not type the same details in again.
Founder
Built by someone who has worked inside healthcare staffing operations.
I spent years inside healthcare staffing companies as an automation and AI specialist. I saw recruiters slowed by credential admin, compliance teams buried in manual tracking, and schedulers rebuilding shift plans from scratch even when facilities already sent full job details.
RecruitOM is the platform I wanted those teams to have: a system that makes matching faster, timesheets structured, submissions easier to tailor, schedules faster to build, and compliance easier to manage.
Raghav Gurung, Founder
Early access
Get early access to RecruitOM.
RecruitOM launches on 1 October 2026. Join the waitlist for founding member pricing and early access updates for your healthcare staffing team.
No spam. Only launch updates and early access details.
